Screen Sharing: Share Your Screen with Any Other Devices

Collaboration is crucial for businesses to provide excellent services and craft flawless projects. In this process, issues arise when the businesses are worldwide, and the company has to spend a lot on traveling. To address this concern, screen sharing technology was developed to allow you to share your computer or phone screen with anyone to collaborate and discuss plans.

Even technical issues can be resolved through screen sharing because technical experts can diagnose and troubleshoot problems without changing their physical locations. Considering this technology important for the corporate sector, this guide will elaborate on how to screen share in multiple ways. Therefore, read this guide and learn which method to use, whichever suits your requirements.

Part 1. Understanding What Screen Sharing is and Its Way of Operations?

Screen sharing or remote desktop technology means sharing your computer screen with others so they can see what you are performing on screen. During the screen-sharing session, you can share a tab, window, document, or the entire screen and use annotation tools to highlight the remote screen.

Various technologies and software are designed to show and record the ongoing activities of remote desktops. This process begins with screen capturing and encoding into a format that can be transmitted over networks. In this encoding process, data size gets reduced to transmit smoothly via local networks.

The transmitted data is decoded on the recipient's end, and the original screen is reconstructed to make the sender's content visible. Now, depending on the screen-sharing platform, you can control or annotate the shared screen. 

Part 2. What are the Advantages of Screen Sharing?

As discussed in the introduction, screen sharing is important in corporate settings for collaboration on projects, but it’s not limited to that sector. This technology is equally vital to the healthcare sector for telemedicine and training, education for online tutoring, and manufacturers for collaborative designs. If you want to know why screen sharing is essential for every industry, this section is worth reading for answers.

• Remote Team Management: Have you ever been assigned urgent work when you are on vacation far off from the office? If yes, then you must be aware of the communication difficulties everyone faces for guidelines. No more with screen sharing technology, which lets managers keep their team updated and trained about processes through visuals.
• Educational Purposes: International universities are introducing online course modules for working students to learn remotely. In this context, educators often wonder how to screen share with instructors because it's part of their learning module. Through screen sharing, teachers share educational content, demonstrate problem-solving, and provide personalized assistance.
• Online Meetings and Presentations: Almost every sector includes global presentations and meetings, from education to business or healthcare. For enhanced experiences, screen sharing is preferred as it allows participants to share documents and presentations. Thus, the audience and presenters can interact, receive feedback, and initiate an answer-question session for better learning.
• Software Demos and Sales: Another reason for using screen-sharing technology is to grow business via showcasing products online, saving the time and cost of traveling. Sales representatives can use screen sharing to demonstrate software features or their services to potential clients online. During the sales presentations, screen sharing helps improve communication and pitch.  
• Remote Interviews and Consultations: It’s quite common these days to interview candidates online so all candidates don’t have to relocate and waste their time if rejected. For this purpose, recruiters and the admission committees of universities conduct online interviews where screen sharing is often required to show CVs and other documents.

Part 3. Unveiling the Best Free Screen-Sharing Apps of 2024

After learning what is screen sharing and why it is used, let's explore some of the industry-leading ways to share screens through apps. In this regard, head down to this part to find native and third-party applications that meet your diverse screen-sharing needs.

1. Screen Sharing via Remote Access

First, learn about remote screen sharing apps that enable users to share their computer desktop or specific Windows application with others. It allows others to see and potentially interact with the shared content through greater remote control, security, and speed. However, dig into the given remote desktop software that offers screen sharing as an integral feature. 

1. Avica Remote Desktop

If we first reflect the top-tier screen sharing application, Avica stands at the top due to its exceptional performance and user-friendly design. It's a remote desktop software that can access and control remote screens as if you are physically present there. Users can share their screens anywhere with high-quality displays that are customizable through smooth, HD, and Ultra HD options.

Notably, Avica builds a secure connection in remote sessions with the help of AES-256 end-to-end comprehension encryption. Moreover, this platform is compatible with almost all devices, such as macOS, iPhone, Android, and Windows, with additional support for web browsers. Thus, regardless of devices, anyone can make a remote screen-sharing session at high speed with a patent protocol.

Feel free to download Avica software by clicking the button below. If you're seeking additional information about Avica product downloads, you can visit the Avica download page. Rest assured, Avica guarantees the safety and virus-free nature of all products obtained from the official website or app store.

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2. Chrome Remote Desktop

Google Chrome offers a companion extension named Chrome Remote Desktop to access another computer remotely. It allows you to remotely access other computers through the Chrome browser or Chromebook on a short-term basis. This extension also has cross-platform compatibility that makes it available for Mac, Android, iOS, Windows, and Linux users.

After making a remote connection, you can utilize Full Screen, Scale to Fit, and Resize to Fit features to modify the shared screen’s appearance. Furthermore, this extension is secured because Chrome Remote Desktop allows you to grant permission to access to people that you trust.

2. Native Screen-Sharing Technology

It refers to the built-in applications within an operating system that allow you to solve the “share my screen” issue without installing third-party apps. Before using such apps, you should note that these technologies are not compatible with all operating systems, and you cannot access screens across different devices. Yet they provide basic screen-sharing functionalities that you can learn through this part.

1. AirPlay

Apple introduced this feature a decade ago to share screens across AirPlay-compatible devices, which is still a convenient mode of screen mirroring for Apple users. It comes integrated into iPhone, Mac, iPad, Apple TV, and Speakers to stream media between Apple devices. To use this screen-mirroring feature, both devices must be present and connected with the same connection range. 

AirPlay is considered the easiest way to share and stream media from one device to another wirelessly. A notable fact to count is that the AirPlay connection will lag if the Wi-Fi or Bluetooth connection weakens. In addition, using AirPlay doesn't require any configuration like other screen-sharing apps, and you can send media to multiple devices simultaneously.

2. Google Cast

Google Cast, which is also known as Chrome Cast, allows users to stream media content from their devices to television or other displays. To use this feature, you need to ensure that your devices have a built-in Chrome Cast installed to make a screen-sharing connection.

For this purpose, you need to connect all the devices with the same Wi-Fi network and keep them nearby for Google Cast to detect them. This built-in feature by Google Chrome is designed to stream media such as movies and audio from mobile devices to big screens or vice versa. Before heading for a Google Cast connection, ensure your Chrome browser is updated for smoother screen mirroring.

3. Miracast

Miracast is a screen-mirroring standard designed by Wi-Fi Alliance, the industry group that promotes Wi-Fi technology. It enables Smart TVs and monitors, mobile phones, and laptops to share screens with other devices through a wireless process. Users can wirelessly share multimedia, high-resolution images, and high-definition video content from one Wi-Fi-supporting device to another.

In this process, you need two Miracast supporting devices to directly communicate with each other through a session upon connecting with the same Wi-Fi or using Wi-Fi Direct. Moreover, it’s a less flexible option when compared with AirPlay and Google Cast because it doesn’t support speakers to stream audio.

3. App-Based Screen Sharing

If your operating systems do not offer any of the earlier mentioned native-app or you find trouble connecting with them, you should go for other applications. In the realm of screen-sharing technology, third-party applications come up with more advanced and updated features. To discover the innovation in screen sharing, you can go through the highlighted how do I screen share applications below:

1. Mikogo

This application brings possibilities to communicate securely via video meetings and screen-sharing. It is compatible with Windows, macOS, iOS, and Android, or users can try its web-based version to eliminate compatibility issues. If shed light on the features, Mikogo can schedule video meetings and share documents on-screen with 25 participants.

Moreover, the presenter can make sketches on a drawing pad to share with the participants in a live session. This application also ensures your content is confidential by allowing others to see the application you want and hide the rest. To use this application smoothly, you need a strong internet connection.

2. LetsView

Another screen mirroring application to display a phone screen to a big screen like a TV is LetsView. It's a cross-compatible device that will work across multiple devices, such as Apple, Windows, and Android. With its easy screen mirroring, individuals can share PowerPoint documents and reports on big screens during meetings without interruptions.

This app is aimed at safeguarding your privacy by providing a password-based connection. To use this application, you need to connect the same Wi-Fi to both devices and then use its guide on how to screen share. Upon making a screen-mirroring connection, users can experience high-definition screen quality without lagging for hours.

4. Screen Sharing in Videoconferencing

For decades, video conferencing applications have been the primary sources of visual communication across regions with an internet connection. With continuous improvements and updates, it is now embedded with a screen-sharing option, which makes these platforms useful for professionals. If you are unfamiliar with this option and wondering how do you share screens through these apps, this section is for you.

1. Skype

Skype has a legacy of embracing communication and enabling conversations across far-off regions for two decades. It is a videoconferencing application that you can use to initiate audio and HD video calling with one person or group. Besides, users can record the reactions of others at special moments and enable subtitles to understand non-native speakers word by word.

This videoconferencing software also offers a screen-sharing feature where users can share their screens to show media or presentations. It is compatible with mobile phones, tablets, desktops, and web browsers, where you can host up to 100 people in remote sessions.

2. Zoom

In this virtual learning space, you must be aware of the Zoom videoconferencing application that has several useful features for educators and professionals. It lets you share a specific window, document, PowerPoint, website, Google Drive, Whiteboard, or any other screen with the meeting participants. After establishing screen-sharing connections, participants can annotate the screen as desired.

Furthermore, users can turn their cameras On while sharing screens and using a microphone to communicate. Despite that, you can record the screen-sharing session, and Zoom will automatically upload the video to Google Drive.

Part 4. How to Share Your Screen with Others: A Beginner's Tutorial

The above details might be difficult for you to digest without an example. Therefore, continue reading this section to get a real-time example showing how to share screens using exceptional software like Avica. Before moving, let us clarify that you can access or share screens simultaneously with multiple devices through Avica.

You can easily download Avica software by clicking the button provided below or can download Avica mobile app from Google Play or App Store. For more detailed information regarding Avica App downloads, please visit the official Avica download page. It is important to note that Avica ensures the safety and virus-free nature of all products available on its official website or app store. Feel confident in downloading Avica from these trusted sources.

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Way 1. Screen Sharing from Phone to other devices

Let’s begin by sharing a mobile phone’s screen with another mobile phone or PC in the following steps. Here, you can take an Android or iPhone device to learn how to share screen as per the availability.

Step 1: Set Up Avica and Get Credentials to Connect with Other Devices

First, install Avica on your phone and sign into Avica using your credentials. After setting up Avica, you will get its user-friendly interface. There, activate the “Allow Remote Access to this Device” option and note the “Avica ID” and “Password” from your mobile. If you are using an iPhone, you have to tap the “Start Broadcasting” button from the next screen.

Step 2: Insert Credentials in the PC Device to Start Screen Sharing

Move to the PC device from where you want to access the phone’s screen and enter the “Avica ID” under the “Remote Session.” Then, press the "Connect" button and enter the "Password" copied from the mobile device earlier. Again, confirm the connection by tapping the "Connect" button on the PC.

Step 3: Screen Share with Mobile Phone through Credentials

Now, you can see the phone's screen on your PC. If you want to share a screen with a phone, then go to this phone’s Avica, enter the remote device’s Avica ID in the relevant section, and press the "Connect" button. Upon connecting, insert the password and press the “Confirm” button to initiate the screen-sharing process. 

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Way 2. How to Share Screen from Computer to the other devices

Now, it's time to understand how you can share the PC screen with another PC or a mobile phone. For this process, here is an example of a Windows PC that will share the screen with Windows and an Android or iPhone in the below steps.

Step 1: Launch Avica in Windows Device to Get Credentials

Upon launching and setting up Avica on all devices, sign in with your Avica account. 

Step 2: Share the Screen with Another PC

Toggle the “Allow Remote Access to this Device” on your Windows PC. Then, copy the credentials from the PC and move to the other device you want to share the screen with.

Head to the "Remote Session" section in the local device and enter the earlier noted "Avica ID" of the remote device there. After adding the ID, press the "Connect" button and insert the copied password to proceed with the "Connect" button. The screen-sharing session will be initiated, and you will see the remote PC screen. 

Step 3: Use Credentials to Share Screen with Mobile Devices

Now you can see your PC's screen on another PC. If you want to connect with mobile phones, enter the remote device’s Avica ID on the phone, proceed with the “Connect” button, provide the password, and the PC screen will be visible to you on your mobile phone.

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Conclusion

From this how can I screen share guide, it is pretty clear that screen sharing serves countless fruitful purposes in different niches. That’s why companies work on screen-sharing possibilities and design native applications for the same operating systems and third-party apps for cross-device connections. This article has highlighted the most valuable native and app-based screen-sharing applications for your enhanced productivity.

So far, it has been concluded that the Avica remote desktop is a more secure, fast, and easy solution to share screens from remote locations. It can share the screen and even allow you to control it by adjusting different display and resolution parameters. Thus, with greater control, compatibility, and security, Avica is the most preferable choice for regular screen-sharing users.